ActivSoft
Last updated: 27 October 2026
1. Data Controller
The controller of personal data is Tomasz Szwiec, conducting business under the ActivSoft brand, Polish Tax Identification Number (NIP): PL9541867181 (the "Controller").
This Privacy Policy applies to the website available at https://activsoft.pl.
For matters relating to the processing of personal data, you can contact the Controller at:
- Email: contact@activsoft.pl
- Correspondence address: ul. Staromiejska 6/10d, 40-013 Katowice, Poland.
2. Personal Data We Process
When you use our website, we may process the following personal data:
- Contact information — your name or company name, email address, message content and any other information you voluntarily provide when contacting us.
- Technical data — your IP address, information about your browser and device, and data related to the use, operation and security of the website.
The scope of personal data processed depends on how you use the website.
3. Purposes and Legal Bases for Processing
Handling Messages and Enquiries
We use information submitted through the contact form or by email to receive enquiries, conduct correspondence and respond to messages.
The legal basis is Article 6(1)(f) GDPR — the Controller's legitimate interest in handling incoming enquiries and conducting correspondence.
Where an enquiry concerns steps taken at the request of the data subject before entering into a contract with that person, the legal basis may be Article 6(1)(b) GDPR.
We do not use contact form submissions to send newsletters or for marketing unrelated to the enquiry.
Website Security and Operation
Technical data may be processed to ensure the proper operation of the website, protect against unauthorised access, prevent abuse and diagnose technical issues.
The legal basis is Article 6(1)(f) GDPR — the Controller's legitimate interest in maintaining the security and reliability of the website.
4. Data Retention
We store personal data submitted through the contact form on servers operated by our hosting provider, OVHcloud, for no longer than 30 days from receipt of the message.
Personal data contained in direct email correspondence is retained for as long as necessary to handle the correspondence and, where justified, for any period required by law or necessary to establish, exercise or defend legal claims.
Technical data related to website operation and security is retained for as long as necessary for those purposes, in accordance with the configuration and operating practices of the hosting services used.
5. Data Recipients
Personal data may be processed by OVHcloud, our hosting infrastructure provider, to the extent necessary to operate and secure the website.
Further information about the hosting provider's data protection practices is available at:
https://www.ovhcloud.com/pl/personal-data-protection/
Personal data may also be disclosed to competent public authorities where required by applicable law.
We do not sell personal data or disclose it to other parties for their own marketing purposes.
6. Transfers Outside the EEA
The Controller does not transfer personal data outside the European Economic Area (EEA).
7. Voluntary Provision of Data
Providing personal data through the contact form is voluntary.
However, providing your name or company name, email address and message content is necessary to submit an enquiry through the form.
Without the required information, you will not be able to use this contact method.
8. Your Data Protection Rights
Subject to the conditions set out in the GDPR, you have the following rights:
- Right of access — you may obtain information about the personal data we process and receive a copy.
- Right to rectification — you may request the correction of inaccurate data or completion of incomplete data.
- Right to erasure — you may request the deletion of personal data in circumstances provided for by law.
- Right to restriction of processing — you may request that the processing of your data be restricted in certain circumstances.
- Right to object — you may object to processing based on the Controller's legitimate interests on grounds relating to your particular situation.
- Right to data portability — this applies where the conditions of Article 20 GDPR are met.
To exercise your rights, contact the Controller at contact@activsoft.pl.
We respond to requests without undue delay and generally within one month of receiving them.
You also have the right to lodge a complaint with the President of the Polish Personal Data Protection Office (UODO) if you believe that the processing of your personal data infringes the GDPR.
Further information is available at https://uodo.gov.pl.
9. Cookies
ActivSoft.pl uses cookies to support the proper operation of the website and remember user preferences, particularly the selected website language.
The site_lang cookie stores your selected language preference for approximately 12 months.
You can manage cookies through your browser settings and the cookie settings available on the website.
If additional cookies requiring consent are introduced, they will be used in accordance with your choices.
10. Data Security
The Controller applies appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration or disclosure.
Connections to the website are secured using HTTPS, and access to personal data submitted through the contact form is restricted to authorised persons and systems.
11. Automated Decision-Making
Personal data is not used for profiling or solely automated decision-making that produces legal effects or similarly significantly affects individuals.
12. Changes to This Privacy Policy
This Privacy Policy may be updated to reflect changes in applicable law, website functionality or personal data processing practices.
The current version is always available on the ActivSoft.pl website.