ActivSoftPL

Production · actively developed

Language Teacher Recruitment & Assessment Platform

A complete recruitment platform coordinating candidate access, recruiter review, knowledge and spoken-language assessment, final decisions and approved-data handoff.

Recruitment workflow overviewA functional sequence showing responsibilities and controlled progression.
  1. RecruiterInvitation issued
  2. CandidateToken access + personal information
  3. RecruiterInformation reviewed during meeting
  4. CandidateTimed multiple-choice test
  5. CandidateSpoken-language recording
  6. RecruiterResults + recording reviewed
  7. Authorised staffFinal decision + employment terms
  8. Receiving systemApproved data transferred by API

Coordinated participation

Different interfaces, one controlled recruitment path.

Candidates see the information and tasks assigned to their current stage. Recruiters prepare the process, meet the candidate and review the submitted assessments, while authorised staff retain the final employment decision.

Working areas

What each part of the process needs to support.

The product combines controlled access, human review, browser-based assessments and a deliberate final handoff without collapsing their responsibilities into one generic screen.

  • Invitation and controlled entry

    A recruiter opens the process by sending an invitation. The candidate enters the assigned recruitment through its token rather than through an unrestricted administrative area.

  • Personal information and meeting review

    The candidate supplies the personal information required for recruitment, and the recruiter reviews that information with the candidate during the meeting before the assessment stages continue.

  • Timed knowledge test

    A multiple-choice test runs within a defined time window, records the candidate’s answers and keeps the completed result available for later recruiter review.

  • Spoken-language recording

    The candidate records a spoken-language response directly in the browser, creating an assessment item that can be considered alongside the knowledge-test result.

  • Review, decision and employment terms

    The recruiter reviews the test result and spoken recording. Authorised staff then make the final approval decision and determine the employment terms for a successful candidate.

  • Coordinated stages and approved-data handoff

    Recruiter and candidate interfaces respond to recruitment-stage changes without a page refresh. Once approved, the relevant candidate data is transferred by API to the receiving external system.

Controlled entry

Invitation, information and the first review

The recruiter starts an individual process by issuing an invitation. Its token gives the candidate access to the intended recruitment path and the tasks currently available there, without opening the recruiter’s administrative area.

The candidate enters the personal information needed for the application. During the meeting, the recruiter reviews that information with the candidate before the process moves into formal assessment. This keeps the initial verification as a deliberate human step rather than treating submitted data as automatically accepted.

Two forms of assessment

Knowledge answers and a spoken-language sample

The knowledge assessment is a timed multiple-choice test. The platform controls the available time, records the selected answers and preserves the completed result for the recruiter’s later evaluation.

A separate task asks the candidate to record a spoken-language response in the browser. The recording becomes part of the same recruitment record, ready to be reviewed together with the knowledge result and the verified candidate information.

Review and authority

The assessment informs a human decision

The recruiter examines both the test result and the spoken recording and records the evaluation within the recruitment process. The platform brings those materials together but does not replace the review that gives them meaning.

The final approval and employment terms belong to authorised staff. Keeping that responsibility explicit distinguishes assessment work from the formal decision about whether and on what terms the candidate should proceed.

Progress and handoff

The next action follows the recruitment stage

The recruiter and candidate interfaces are coordinated around the current stage. When the process advances, the relevant next task or review appears without a page refresh. This describes the user-facing behaviour only and does not imply a particular transport or technical implementation.

After approval, the relevant candidate data is transferred through an API to the receiving external system. The platform is in production and continues to be actively developed as the recruitment process evolves.

Stage coordination

Progress appears where the next action belongs.

The recruiter and candidate interfaces follow the same recruitment stage. When that stage changes, the appropriate next task or review becomes available without requiring a page refresh. This describes the product behaviour, not its technical transport.

  1. Recruiter control
  2. Shared recruitment stage
  3. Candidate task
  4. Authorised decision
  5. Approved-data handoff

A practical next step

Does a multi-stage process still depend on manual coordination?

We can begin by mapping who acts, what they need to see and which decisions move the work forward.

Back to Selected Work

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